Cancellation and Refund Policy
Last updated: 23 October 2026
This policy applies to registration fees (INR 6,000 double room, INR 5,000 quad room, both including accommodation) for ICCM Asia 2026 (26–29 November 2026, Hyderabad, India) paid to Stratsonic Solutions LLP through this website.
1. Cancellation by the participant
Email your cancellation to info@iccmasia.com with your name and transaction ID. The date the email is received determines the refund:
- More than 30 days before the first conference day: full refund less payment gateway charges (about 2–3% of the amount paid).
- 30 to 15 days before the first conference day: 50% refund.
- Fewer than 15 days before the first conference day, or no-show: no refund.
2. Transfer
Instead of cancelling, you may transfer your registration to another person at no charge until 7 days before the conference. Email the new participant’s name and email address to info@iccmasia.com.
3. Cancellation by the organisers
If the conference is cancelled, registration fees are refunded in full. If the conference is postponed, your registration is carried over to the new dates, or refunded in full on request. We are not responsible for travel, visa or accommodation costs.
4. Visa refusal
If your Indian visa is refused, we refund the full fee less payment gateway charges on receipt of a copy of the refusal letter, at any time before the conference starts.
5. Duplicate or failed payments
If you were charged twice, or the amount was debited but you received no confirmation, email info@iccmasia.com with the transaction details. Verified duplicate or failed-transaction amounts are refunded in full.
6. How refunds are paid
Refunds go to the original payment method only. We initiate the refund within 7 working days of approving it. Your bank or card issuer may take a further 5–10 working days to show it on your statement.
7. Contact
Stratsonic Solutions LLP, 9-7-211/23-24, 3rd Floor, Green View Enclave, Tirumalagiri, Hyderabad, Telangana 500009, India, info@iccmasia.com, +91 74164 96363.